In the modern world everyone one way or the other uses software. It`s everywhere you look — from the coffee shop where a barista uses a tablet to ring up your drinks to giant enterprises that mine coal. Software is the new black of money making.
In the modern world everyone one way or the other uses software. It`s everywhere you look — from the coffee shop where a barista uses a tablet to ring up your drinks to giant enterprises that mine coal. Software is the new black of money making.
That`s no wonder that many companies want to jump onto this magical flying ship, but how do you do that? If you want to start a tech business and do not want to spend your life savings, consider outsourcing software development.
First, it`s cheaper than creating a team of your own. Here are the numbers on average:
Second, it is much faster. Building your team of tech specialists that will develop your tech idea can take months if not years, while hiring an outsourcing company will take from a couple of weeks to a month.
In terms of speed, the outsourced tech team will work much faster, because you hire an already-built enterprise with its own project management, processes, and culture. They are interested in your success, do not get ill or ask for breaks.
They deal with all of the HR issues that may occur on their side. As a result, you receive a machine that functions without any energy loss. It's a perfect investment, as one might say.
Third, it provides you with an endless talent pool. You can decide to hire anyone from all over the world. You also can hand-pick professionals in companies like Empat to make sure that the people on the team who work on your project have the expertise you desire.
Fourth, you can scale your development at any time. Outsourcing companies can increase the number of people on your project at any time. If your tech idea takes off, they can quickly adapt to your new scaled needs much faster than the in-house team, because they already have a bunch of professionals they can put on your production.
For example, if you need to hire backend developers to enhance your application's functionality, they can promptly provide experts with the required skills.
The title sounds like we are talking about some serious and restricted usage of outsourcing in IT, but it's really not the case. Anyone can outsource software development and hundreds of thousands of companies do it.
From industry giants with millions of users to startups and solo projects. If you want a list, we can provide you with one, but it will take the next 5 pages to write it, so we are going to limit ourselves to just 4:
The most common questions surrounding outsourcing web development often stem from fear. How will you communicate effectively with a team in another country? What about navigating time zone differences? These are valid concerns, as the web development process thrives on collaboration and clarity.
Worries about misunderstandings due to language barriers or cultural differences, as well as disruptions caused by time zone gaps, can make outsourcing feel daunting. However, these challenges are entirely manageable with the right approach and planning.
Concerns about quality assurance and alignment with your vision are also common when considering outsourced web development services. You might wonder if the outsourced team will deliver the results you expect or if their methods will match your business goals.
These challenges, while valid, are not insurmountable. Clear communication, proper planning, and choosing a reliable web development partner can turn these fears into opportunities for seamless collaboration.
For instance, if you need to hire full-stack developers to manage both frontend and backend tasks, selecting a trusted outsourcing provider ensures you get professionals capable of aligning with your goals.
To tackle these challenges, start by creating a detailed contract that outlines the project scope, deliverables, timelines, and expectations. Milestones should be clearly defined to ensure the web development project stays on track.
If you're unsure how to hire a backend developer for complex functionality, make this a priority in your search for an outsourcing provider with a strong technical team. Select an outsourcing provider with a solid track record, relevant industry expertise, and a portfolio that demonstrates their ability to deliver results.
Use project management tools like Slack, Trello, or Zoom to maintain open communication and schedule regular check-ins to address progress and any potential roadblocks. Working with a dedicated team led by experienced project managers can further streamline processes and boost accountability.
By proactively addressing these challenges, you can ensure a successful and rewarding experience with web development.
We love guiding people, and that is why we want to assist you with the necessary steps to outsource software development, here is the list of things you need to do to get yourself a great deal.
Everything starts with a plan, especially when embarking on a web development project. While you could simply jot down a one-sentence description of your idea and hand it off, taking the time to prepare a detailed overview will lead to better results.
Clearly articulate what you need from the web development team, including specific features, design preferences, and technical requirements. If you're wondering how to hire remote developers for your project, include clear expectations about their roles, communication protocols, and deliverables to ensure a seamless collaboration.
The more detailed your project description, the easier it will be for the outsourced development team to align with your vision and deliver exactly what you need.
Next, establish clear and comfortable terms for cooperation. Determine your budget and decide how you want to structure the engagement — whether through a dedicated team, part-time workers, or a mix of both.
If you're wondering how to hire React-JS developers for your project, include specific requirements for their expertise in your initial discussions to ensure you find the right fit.
Consider the working hours that will suit your schedule, especially if the outsourcing vendor is in a different time zone. Defining these parameters early will minimize misunderstandings and create a smoother web development process for everyone involved.
Lastly, set achievable and measurable goals for your web development project. Whether your aim is to attract a specific number of users, meet compliance standards, or achieve revenue targets, having a clear goal is essential. These objectives help the outsourcing team focus on delivering a product tailored to your needs.
For example, if you need to hire JavaScript developers to enhance the interactivity of your web application, clearly defining this requirement will ensure the right talent is assigned to your project. By communicating your goals and expectations effectively, you enable the outsourcing provider to create a solution that not only meets your business needs but also aligns with the vision you’ve had in mind from the start.
Finding the right web development vendor starts with a structured approach. Begin by exploring reliable platforms like Empat, which specialize in connecting businesses with skilled outsourcing teams and experienced web developers. These platforms often feature detailed profiles of web development companies, showcasing their expertise, completed web development projects, and client feedback.
If you’re unsure how to find a web developer who matches your technical and design requirements, these platforms provide filters to narrow down candidates based on skills, location, and project scope. Look for outsourcing providers with experience in your industry or with web development services similar to your needs. A quick scan of their portfolio can reveal whether their design style, technical capabilities, and completed work align with your vision for the web project.
Once you’ve identified potential web development outsourcing companies, dive deeper into their credentials. Client reviews are invaluable for understanding a vendor’s strengths and weaknesses. Look for consistent praise regarding transparent communication, adherence to timelines, and successful handling of project scope and project complexity.
Positive feedback about business efficiency, reliability, and technical skills can signal a strong outsourcing partner for your web app development or other custom software development needs. For instance, if you need to hire Lavarel developers to build scalable and secure backend solutions, ensure the vendor has proven expertise with the framework and a track record of successful Laravel projects like Dr.Alexa.
Technical expertise is critical — ensure the web development outsourcing company has the necessary skill set to handle your web platform and stay updated on the latest technologies. If your project involves building scalable and secure backend systems, make it a priority to hire Java developers with proven experience in delivering robust solutions. Cultural fit also plays a significant role in ensuring seamless collaboration, particularly for outsourced web development services that require close teamwork over time.
Evaluate how the vendor manages their development teams and whether they offer regular progress updates using project management tools like Jira or Trello. Are they flexible with your communication preferences and time zones?
By shortlisting 3–5 reliable web development outsourcing companies and scheduling initial discussions, you can gauge their professionalism, interest, and ability to handle your web development project effectively. Thorough research and vetting are the foundations of successful web development outsourcing.
Once you’ve found a contractor for your web development project that seems like a good fit, it’s time to dig deeper to ensure they meet your project requirements. Use the interview process to clarify expectations and learn more about their development process.
Start with simple but essential questions about how they handle tasks, their workflow, and their project management strategies. Establish a clear schedule for progress updates, such as weekly meetings, to keep track of the web development process and address potential issues before they escalate.
Next, evaluate the contractor’s communication methods, which are vital for outsourced web development success. Which tools or platforms do they use? Are they familiar with industry-standard project management tools like Slack or Jira?
Do they offer quality assurance protocols? Understand their working hours and whether they have clear communication guidelines in place. If your project requires building a robust backend with Python, confirm whether they can provide the expertise you need and hire Django developers to ensure seamless functionality.
It’s equally important to ensure their approach matches your expectations and tone — after all, strong communication is the backbone of a successful outsourced team relationship. Mutual respect in communication fosters a productive and collaborative environment.
Finally, ask targeted questions to assess the contractor’s ability to handle challenges and deliver value. Explore how they tackle business challenges like tight deadlines or changing project scope. Evaluate proposals by focusing not just on the cost but on their experience with similar web development projects, their industry expertise, and their ability to scale.
If you're unsure how to hire a full-stack developer who can manage both frontend and backend tasks effectively, ask the contractor about their expertise in providing such talent and their approach to matching developers to project requirements.
Look for a contractor who understands your business needs, integrates seamlessly with your team, and aligns with your vision. Choosing the right outsourcing provider — one with dedicated teams and a proven record — will ensure your web project succeeds with minimal risk and maximum efficiency.
When you’ve chosen the vendor that feels like the perfect match for your web development project, the next step is to seal the deal with a rock-solid contract. A good contract is like a roadmap for your collaboration — it keeps everyone on the same page and eliminates confusion. This is a crucial step in ensuring the outsourcing web development services you’ve chosen deliver the quality and efficiency you expect.
Clearly outline the deliverables you expect, the timeline for each phase, and the payment terms. Will you pay in milestones or a lump sum? Decide and write it down. This document isn’t just legal jargon; it’s your safety net that ensures both parties know their responsibilities and obligations. This is especially important when working with an outsourcing team, where clarity can prevent delays and misunderstandings.
Confidentiality is non-negotiable when it comes to outsourced web development services. Your tech idea is your prize and treasure, and you must protect it. This is where NDAs (Non-Disclosure Agreements) come in handy.
An NDA ensures that any sensitive information about your project stays confidential, giving you peace of mind. Equally important is intellectual property (IP) protection, a must when working with an outsourcing company. Make it crystal clear in the contract that all rights to the code, designs, and other outputs belong to you once the project is complete. This avoids future disputes and ensures you maintain ownership of your creation, especially in international projects like Monitree.
Finally, remember to add flexibility to the agreement. Web development projects can be unpredictable — new features might pop up, or timelines might need adjusting. Include clauses that allow for these changes without tearing up the entire contract.
If you're exploring how to outsource software development for startups, ensure your agreement includes scalability options to accommodate rapid growth or changes in project scope. At the same time, hold your contractor accountable with performance benchmarks and review periods.
The use of project management tools can help track progress and keep everyone aligned with the web development process. A well-structured agreement isn’t just a formality; it’s the foundation of a successful, stress-free collaboration with your outsourcing provider.
If you want to maximize the value of your collaboration with an outsourcing provider, leveraging the right tools can optimize your web development process. Platforms like Slack, Jira, and GitHub have become essential for managing web development projects effectively.
Slack is a widely used communication tool that fosters collaboration across teams while maintaining security. It allows your web development team to create threads for specific topics, ensuring conversations stay organized and relevant to the web development project. Its accessibility and seamless integration with other tools make it ideal for improving business efficiency during the development process.
Jira, on the other hand, is a powerful project management tool tailored for Agile workflows. It gives project managers a clear view of the tasks at hand and their current status, making it indispensable for managing the complexities of software development and web app development. From tracking progress to coordinating quality assurance and testing, Jira ensures that every aspect of your web development projects is aligned with the overarching goals.
For version control, GitHub plays a crucial role in allowing web developers to revisit and refine earlier versions of the project. This flexibility can be especially valuable when handling large-scale or evolving web development projects, ensuring that every update is carefully managed without risking the overall integrity of the project.
Working across time zones may seem like a challenge, but tools like Google Calendar and World Time Buddy help coordinate overlapping hours for effective communication between your outsourced team and your in-house team. Regular updates and sprint reviews — conducted through platforms like Zoom or Microsoft Teams — are critical for maintaining alignment on project scope, addressing challenges, and refining priorities.
If you're wondering how much does it cost to hire an app developer, ensure you account for factors like experience, region, and project complexity, as these can influence both budgeting and team coordination strategies.
Weekly check-ins ensure that the outsourcing team stays on track and aligned with your goals, while providing you with the opportunity to offer timely feedback. By combining the right project management tools with consistent updates and a well-defined communication strategy, you can ensure a seamless, efficient, and productive collaboration with your outsourcing company.
When hiring a company to outsource software development. be sure to consider the region they are operation in. Lets present the data as a table for better understanding.
There is also an importand detail about procong models. Traditionally, the contractors operate hourly, but there are some other solutions that may be fir just for you:
Hourly model — the most common among its sisters, the hourly model unsures that you pay for actual work done. The workflow is usually controlled by project managers on the contractor`s side and then verified on yours. It`s very flexible and ensures that you pay exactly what you owe and not a cent more.
Fixed price model — is one of the most straightforward and commonly used outsourcing models. In this arrangement, the service provider sets a fixed charge for the entire project, which is usually determined before the project starts. This fee often includes all aspects of the project, such as development, testing, and deployment. Payments are typically made on a milestone basis, where the client pays after each stage of the software development project is completed.
Milestone-based model — this one speaks for itself. You establish the payment plan based on the milestones of the work. For example, when the company creates the functioning wireframe, they receive a payment. Then, when they finish QA, receive another payment. And it`s going on. It is not very flexible, because after the launch you would want to continue working with them, so one way or another, you will be back to hourly model.
Outsourcing can be a game-changer, but it’s crucial to spot red flags early to avoid headaches down the road. One of the biggest warning signs is unclear communication. If a vendor struggles to explain their processes or dodges questions about project updates, it’s a red flag for future misalignment. Transparency is another key area to watch.
Be cautious of teams that hesitate to share progress reports, detailed timelines, or realistic cost estimates. Finally, steer clear of anyone making promises that sound too good to be true — like delivering complex projects in impossibly short timeframes. These guarantees often signal a lack of understanding or overconfidence.
If problems arise, don’t wait to address them. Bring up your concerns during scheduled meetings and clearly outline the issues you're experiencing. Revisit your contract to ensure accountability and use it as a framework for resolution. If communication continues to break down or deadlines are repeatedly missed, it may be time to consider switching vendors or seeking legal support if necessary.
However, if you choose to partner with us, you won’t have to worry about these issues. With a proven track record of transparency, reliable communication, and realistic project planning, we ensure a smooth and stress-free outsourcing experience. You can focus on growing your business while the experts handle your tech needs seamlessly, like FluelFinance.
Here are some examples of successful outsourcing from our trek record.
SpaceRyde is building a network of rockets to provide on-demand cargo transportation in space. Their mission is to eliminate the bottleneck of space innovation through regular, convenient and affordable transportation from the Earth to the Moon and everywhere in between.
Boosting Ukraine's brilliance worldwide! The mission of the project is to showcase Ukrainian brands, from products to services and artistry, all in one vibrant platform. Join us in spreading the charm of Ukrainian excellence globally, supporting the economy, and fostering growth.
AIN is an online publication dedicated to the growing Central and Eastern European tech ecosystem. Now AIN has more than 2 million users and the number just keeps growing!
Outsourcing web development offers a powerful way to save time, cut costs, and access expert talent, no matter the size or stage of your business. From defining clear project goals and vetting reliable vendors to setting up strong contracts and maintaining consistent communication, each step ensures a smooth and successful collaboration. Along the way, leveraging best practices like sprint reviews, transparency, and using secure tools can turn potential challenges into seamless workflows.
If you’ve been considering outsourcing, now is the perfect time to take action. Whether you’re a startup aiming for a breakthrough or an established company looking to scale, the benefits are clear. Partnering with a trusted outsourcing provider like Empat ensures not only exceptional results but also a worry-free journey from start to finish. Let us help you bring your tech vision to life — contact us today to start building something extraordinary!
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